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5.4.2 Looked After Review Timetable Matrix

Contents

  1. Action
  2. Initial Review
  3. Second Review
  4. Subsequent Reviews

Action By whom Timescale Comments

Child becomes a CLA
(via HARP) decision/planned/
PPO/emergency)

SW  

 

CLA - Child looked after
HARP - Hertfordshire Access to Resources Panel

If Placement required contact BROKERAGE TEAM with completed PRF

SW

 

BROKERAGE TEAM -
PRF - Placement Referral Form

If family and friends carers inform BROKERAGE TEAM

SW

Within 72 hours of placement

 

Placement ‘live’ on LCS and PIR started

Brokerage Team

Within 72 hours of placement

PIR - Placement Plan

Placement Notification sent out

Brokerage Team

Within 72 hours of placement

 

Invite template sent to SW

IRT Admin

On receipt of notification

 

Initial Review

Template completed and returned to IRT

SW/SW Admin

10 days before review

 

Invites and consultation documents sent out

IRT Admin

5-10 days before review

 

Complete PIR

SW

Within 72 hours of placement

 

Complete Care Plan and PMR

SW

5 days before review

These must be shared with child/parents prior to the review.

PMR - review Pre Meeting Report

Discussion between IRO and SW

IRO/SW

5 days before review

  • To consider issues for discussion;
  • Ensure child/parents views are recorded;
  • Discuss any H and S issues;

Review meeting

ALL

Within 28 days of placement

IRO to meet/talk to child prior to the review

  • To ensure child has had an opportunity to express their views and IRO agrees on areas for discussion/ to avoid;
  • To ensure child is supported throughout review;
  • To consider use of RED Card system in review;
  • Check with child on venue for next review;
  • Check how child would like to feed back to IRO on their satisfaction with the review process

Outcomes completed

IRO

10 days

 

Chairs report completed and review document distributed*

* if Invite template completed

IRO/IRT Admin

20 days

LCS Alert to Professionals, hard copy to parents and carers

Letter to child

IRO/IRT Admin

20 days

With copy of Outcomes and feedback form

Care plan updated

SW

28 days after review

 

Second Review

Reminder sent to SW for second review

IRT Admin

6 weeks ahead of review

Invite template and reminder that PPM is needed before the review

Pre meeting discussions:

SW/Child

4-6 weeks ahead of review

  • To consider who should attend;

  • How child will be supported;

  • Areas for discussion/ to avoid in review meeting;

  • Wishes and feelings.

 

SW/Parent

4-6 weeks ahead of review

  • To discuss progress of plan;

  • To ensure parents views available;

  • To discuss attendance and how parent supported.

 

SW/PM

3 weeks ahead of review

Complete Permanence Planning Meeting and ensure Minutes available to IRO prior to the review

 

SW/IRO

3 weeks ahead of review

  • To ensure views of child/parent available and recorded;

  • To update on progress of the Care plan;

  • Outcome of PPM (2nd review only);

  • Progress on Outcomes from last review;

  • Areas to consider/to avoid in meeting;

  • Any H and S issues.

 

IRO/Child

Maximum of 5 days before review but more often immediately before review and then again after the review meeting

  • To ensure child has had an opportunity to express their views and IRO agrees on areas for discussion/ to avoid;

  • To ensure child is supported throughout review;

  • To consider use of RED Card system in review;

  • Check with child on venue for next review;

  • Check how child would like to feed back to IRO on their satisfaction with the review process.

Outcomes completed

IRO

10 days

 

Chairs report completed and review document distributed*

* if Invite template completed

IRO/IRT Admin

20 days

LCS Alert to Professionals, hard copy to parents and carers

Letter to child

IRO/IRT Admin

20 days

With copy of Outcomes and feedback form

Care plan updated

SW

28 days after review

 

Subsequent Reviews

Reminder sent to SW for subsequent reviews

IRT Admin

6 weeks ahead of review

Invite template completed and returned to IRT

Follow process for discussions and consultation and completion of the review as above

 

 

 

Between reviews

SW

Within 28 days of previous reviews

  • Visit child and go through Outcomes from previous review;

  • Ensure parent/carers/other professionals are aware of Outcomes and actions required of them.

 

 

Ongoing

  • Engage with child/parents/carers in realising the care plan;

  • Ensure plans for permanence (including reunification) are in place with timescale;

  • Ensure Outcomes from last review are actioned;

  • Life story work considered;

  • Panels booked where appropriate;

  • Inform IRO of any changes of circumstance to child /parent/carers and consider brought forward review (see details of occasions this must happen below);

  • Maintain LCS.

 

IRO

4-6 weeks after review

  • Check Care Plan has been updated;

  • Review any areas escalated to TM and above and discuss with IRT manager if these remain outstanding and require further escalation (to cases of Concern report);

  • Indicate overview on LCS with case note to SW/TM.

 

IRO

Ongoing between review

  • Review any areas escalated to TM and above and discuss with IRT manager if these remain outstanding and require further escalation (to cases of Concern report);

  • Keep up to date (via LCS and discussion with SW Team) on progress of care plan;

  • Consider direct contact with child;

  • Indicate overview on LCS with case note to SW/PM.

End