| DEPARTMENT | TASK | TIMESCALE | FREQUENCY |
| Independent Reviewing Officer | Hold review prior to agreeing a move to 'Other Arrangements' or where this is not possible visit and consult the young person prior to a move | Prior to a placement being approved or made | All cases
|
| Social Worker or Leaving Care Personal Adviser | Referral for semi-independent placement
|
ASAP - forward planning regarding placement needs |
All cases |
| Social worker to assess that the young person's needs are best met in 'Other Arrangements' | ASAP | All cases |
|
| Risk assessment of the young person to be provided to the placement provider regarding risk to others and placement matching etc | With all referrals | All cases |
|
To ensure compliance with the frequency of visits and reviews To liaise with provider staff To ensure the young person has an up to date:
|
See Care Planning, Placements and Case Review Guidance and Regulations 2010 | All cases |
|
| To ensure all contact information and key contacts are available should a young person 'go missing' are set out in the Placement Plan | At commencement of the placement | All cases |
|
Brokerage Staff |
Identify individual placements | ASAP |
All cases |
Joint visits/inspections to all semi-independent providers and all separate accommodation provision with Commissioning staff |
When placement being considered outside framework agreement |
Yearly |
|
Risk Assessments |
As required, all new placements outside framework agreement |
As required |
|
| PNC Checks, LA Checks, DBS Checks | For accommodation provided by individual landlord |
As required |
|
| To provide a named responsible authority contact for all accommodation providers and placements providers | At commencement of all placements |
Renew as staff change | |
Children's Services Commissioning Staff |
Initial approval of all semi-independent accommodation providers inline with the agreed AP1/ContrOCC Protocol and Verification Procedures. | When new provider accepted onto framework agreement, or when placement required outside of framework agreement |
As required
Yearly |
Joint visits/inspections to all semi-independent providers and all separate provider accommodation provision with Brokerage staff |
As required |
All cases |
|
Financial viability assessment |
In all situations |
Yearly | |
| Health and Community Services Commissioning Staff - (Accommodation Solutions)
|
Joint visits/inspections to all registered semi-independent providers (Registered Social Landlords) with Commissioning and Brokerage staff - RSL's receiving Accommodation Solutions funding
|
In all situations | Yearly |
Quality Assessment Framework - QAF - East Of England Monitoring Form
|
The use the QAF to assist with qualitative evaluation
|
As required
|
|
Responsible Authority Nominated Officer |
Signing-off of all complex risk assessments, DBS Check 'traces' which require risk assessments |
In all situations | All cases |
Any accommodation or placement that involves an immediate response and is outside the HCC framework agreement |
In all situations |
All cases | |
Awareness of any 'notifiable' and/or serious event |
In all situations |
All cases | |
| Provider Organisation
|
To ensure compliance with all aspects of the 'Other Arrangements' framework | At all times | At all times |
Develop Policy Framework - Particularly:
|
When first placed on HCC framework agreement, or when a placement is provided outside of the framework agreement |
All providers | |
To contribute to, and provide services as set out in the young person's:
|
On-going |
On-going |
|
To provide up-dates and summary reports to the young person's social worker/personal adviser |
As set out in the individual placement agreement |
On-going |