SCOPE OF THIS CHAPTER
This chapter takes account of:
- Care Planning, Placement and Case Review (England) Regulations 2010;
- The updated Children Act 1989 Guidance and Regulations - Volume 2: Care Planning, Placement and Case Review; and
- Short Breaks: Statutory Guidance on How to Safeguard and Promote the Welfare of Disabled Children Using Short Breaks.
All of the above were effective from 1 April 2011.
Please also see the following useful resource Friendship For All (The Children's Society).
In September 2017, a link to Friendship For All (The Children's Society) was added to this chapter (above) however the chapter remains under review.This chapter is currently under review.
1. The Legal Basis for Short Breaks
Children may be provided with short breaks under the following legislation:
- Situation 1 - Under Section 17 Children Act 1989, in which case they are not looked after children, the 2010 Regulations do not apply and there is no requirement to appoint an Independent Reviewing Officer (IRO). A Child in Need Plan is required. Reviews should be carried out at least every 6 months and more often if required; or
- Situation 2 - Under Section 20 Children Act 1989, with short breaks of not more than 17 days each in the same setting (where the total number of placement days does not exceed 75 in any 12-month period). In these circumstances, the child is looked after, an IRO must be appointed, and a Short Break Care Plan drawn up. The 2010 Regulations are modified (Regulation 48), so that Looked After Reviews (see Section 5, Reviews) and Social Work Visits (see Section 6, Social Work Visits) are less frequent and the short breaks are treated as a single placement; or
- Situation 3 - Under Section 20 Children Act 1989, where the short breaks exceed a total of 17 days per placement/75 days per 12-month period and/or take place in more than one setting. In these circumstances, the child is looked after, an IRO must be appointed and a Care Plan drawn up. The 2010 Regulations apply in full, including the provisions on frequency of Looked After Reviews (see Section 5, Reviews) and Social Work Visits (see Section 6, Social Work Visits);
In situations 1 and 2, the requirements which usually apply to looked after children in respect of health assessments and reports, and notification of placements, do not apply.
The legal basis on which services are provided should be clear. The decision to provide a short break under Section 17 or under Section 20 should be informed by the assessment of the child's needs and should take account of parenting capacity and wider family and environmental factors, the wishes and feelings of the child and his/her parents and the nature of the service to be provided.
The key question to ask in deciding whether to provide the short break provision under Section 17 or Section 20 is how to promote and safeguard the welfare of the child most effectively.
2. Assessment of Needs
Before making, and when reviewing, a decision about whether to provide accommodation under Section 17 or Section 20, there should be a careful assessment of the child and family's needs that addresses:
- Particular vulnerabilities of the child, including communication method;
- Parenting capacity of the parents within their family and environmental context;
- The length of time away from home and the frequency of such stays - the less time the child spends away from home, the more likely it is to be appropriate to provide the accommodation under Section 17;
- Whether short breaks are to be provided in more than one place - where the child has substantial packages of short breaks in different settings, it is more likely to be provided under Section 20;
- Potential impact on the child's place in the family and on primary attachments;
- Observation of the child (especially children who do not communicate verbally) during or immediately after the break by a person familiar with the mood and behaviour of the child (e.g. parents or school staff);
- Views of the child and parents - some children and parents may be reassured by and in favour of the status of a Child Looked After, while others may resent the implications and associations of the 'looked after' status;
- Extent of contact between short break carers and family and between the child and family during the placement;
- Distance from home; and
- The need for an Independent Reviewing Officer (IRO) to monitor the child's case and to chair reviews.
It is more likely that the arrangements come within Section 20 where families have limited resources and may have difficulties providing support to their child while s/he is away from home or monitoring the quality of care.
3. Levels of Assessment
3.1 Child and Family Assessment
In line with Working Together to Safeguard Children, Hertfordshire has initiated a single assessment process (The Child and Family Assessment) further details of which are set out in the Child and Family Assessments Procedure.
For relatively low levels of short break provision, the authority may not need to prepare its own assessment for disabled children who have been assessed through other processes, for example, access to existing local health or educational facilities, receipt of higher level Disability Living Allowance, or locally agreed criteria.
3.2 Carer's Assessment
Parents of disabled children have the right to request an assessment of their own needs. Such a request indicates the need for an Initial and possibly Child and Family Assessments. The needs of the parents can be recorded under the dimension of family functioning of the Assessment Framework. While there has to be a discrete focus on the needs of the carer the outcome of this assessment should be integrated with the broader assessment of the disabled child and family. Carers' assessments should not be conducted in isolation.
4.1 Child in Need Plan
This is applicable where short breaks are provided under Section 17 Children Act 1989.
The Child in Need Plan should be in writing and set out clearly all the services that are to be provided to meet the child's needs. Many families with disabled children receive a range of services to meet their child's needs. Wherever possible there should be a single plan which includes the full range of family support services on a multi-agency basis. The plan will show how the short break will meet the needs of the child and family identified in the assessment. It will:
- Have clear and realistic objectives;
- Include the ascertainable wishes and feelings of the child and views of the family;
- Follow consideration of options, including but not limited to direct payments;
- State the nature and frequency of services, as far as is practicable, including health and social care in the same plan, especially if short breaks are provided from different agencies;
- State the child's health, emotional and behavioural development including full details about any disabilities and clinical needs the child may have and medications they may require;
- State the child's specific communication needs, especially for children who communicate non-verbally, and include the child's likes and dislikes with particular regard to leisure activities;
- Include the results of all necessary risk assessments which could include, depending on the child's impairment, moving and handling, invasive procedures, and behaviour;
- State contact arrangements for emergencies;
- State commitments of professionals involved;
- Refer to or summarise any other important documents about the child's development;
- Confirm those caring for the child have been selected following the advice set out in Government guidance on direct payments; and
- Outline arrangements to review the plan.
The plan should include all the information necessary to ensure the welfare of the child in the short break. Much information may already be available from a variety of sources including the parent-held child record. The plan should be made available as necessary in accessible formats.
4.2 Short Break Care Plan
This is applicable where short breaks are provided under Section 20 Children Act 1989.
All resource decisions must be made by HARP. See Hertfordshire Access to Resources Panel (H.A.R.P) and Delegated Authority for Resource Agreement Procedure.
Where, following assessment, it is agreed with the family that the child should be Looked After under Section 20 of the 1989 Act, there will be additional requirements about planning and review. In this situation the information compiled for the Child in Need Plan (as set out in Section 4.1, Child in Need Plan) will form the basis for the Short Break Care Plan required when a child is looked after under Section 20 and Regulation 48 applies (Situation 2).
In Situation 3, the Short Break Care Plan should be linked to the Care Plan, which should include all the key information about the child. These should not be separate plans which duplicate information.
The Short Break Care Plan must set out the arrangements to meet the child's needs with particular regard to:
- The child's health and emotional and behavioural development, any disability, medical needs and medications;
- The child's specific communication needs;
- Promoting contact with parents/anyone with Parental Responsibility;
- Arrangements for contacting parents as necessary, in particular an emergency contact number;
- The child's likes and dislikes regarding stimulation and leisure interests;
- How the carers, as appropriate, promote the child's educational achievement;
- The name and address of the registered medical practitioner;
- The type of accommodation, address, name of person responsible;
- The child's personal history, religious persuasion, cultural and linguistic background and racial origin;
- The respective responsibilities of the local authority and parents/anyone with Parental Responsibility; any delegation of responsibility from parents to the local authority; the respective roles and responsibilities of the placement provider, social worker, Independent Reviewing Officer (IRO) and other staff employed or commissioned by the local authority to contribute to the plan for the child's care; the respective safeguarding responsibilities of the provider and the local authority;
- The expected duration of the arrangements and the steps to end them; arrangements for giving notice of intention to terminate the placement along with the local authority's responsibilities for convening a review of the child's Care and Pathway Plan where there is a risk of the placement being terminated.
- Frequency of visits;
- Financial arrangements for the placement;
- When the child is placed with a local authority-approved foster carer, confirmation of the foster carer's agreement;
- The provider's responsibilities for notifying the child's social worker of any significant change in the child's circumstances.
As far as practicable, the child should be involved in agreeing the Plan.
The parents must be fully involved in all aspects of agreeing the Short Break Care Plan.
The plan should be signed by the parents, the local authority, those providing the care/ the provider agency and, where appropriate, the child.
There is not a requirement for a separate Placement Plan for short breaks.
5.1 Reviews - All Cases
No significant change to a Child in Need Plan or a Short Break Care Plan should be made unless it has first been considered at a review.
In each case, whether children are provided with accommodation under Section 17 or under Section 20, the review should consider whether this continues to be the most appropriate legislative basis for the service provided.
A record should be kept, recording the views of those involved in the review, decisions taken and the identity of the persons responsible for implementing them.
5.2 Children in receipt of Short Breaks under Section 17 Children Act 1989Situation 1
A case review for a child who is not looked after should:
- Ensure the service(s) provided meet the needs identified in the Child in Need Plan and safeguard and promote the welfare of the child;
- Focus on outcomes for the child and family;
- Be a multi-agency review whenever possible. Different elements of a child's care package should not require a separate review;
- Include the ascertainable wishes and feelings of the child and the views of the family;
- Take place at least six monthly. The needs of the child and family may indicate that a review should take place before the statutory minimum, for example if the child's condition is changing quickly, or there are changed family circumstances, or where there is a complex package of services including direct payments.
A review will usually include a face to face meeting but in some cases, regular review meetings may not be necessary. Generally it should be possible to include a review of short breaks with a review of other aspects of a child's health, education or development, where some of the same people will already be together.
Reviews should take the form of a meeting when requested by the family. In all circumstances a face to face meeting should take place at least once a year.
Depending on the level of service for the child and family and the vulnerability of the child, local authorities may wish to consider including an element in the review which is independent of the service provider and those with Parental Responsibility, for example arranging for an 'independent' chair with a role similar to the role of the IRO in the case of a Child Looked After.
Having an Advocate may be particularly useful for disabled young people moving towards adulthood.
5.3 Children in receipt of Short Breaks under Section 20 Children Act 1989
Reviews are less frequent than for Children Looked After in Situation 3.
- The first review must take place within 3 months of the start of the first placement;
- Second and subsequent reviews must take place at intervals of not more than 6 months.
- Reviews may be convened earlier, e.g. at the request of the child, parents or carer; or in cases where the child is particularly vulnerable; or where the child is provided with a high level of short breaks.
5.4 Children in receipt of Short Breaks under Section 20 Children Act 1989
The 2010 Regulations in relation to Looked After Reviews apply in full, and reviews will take place as follows:
- The first review must take place within 20 working days of the first placement;
- The second review must take place not more than 3 months after the first;
- Subsequent reviews must take place at intervals of not more than 6 months.
For further details, see the Looked After Reviews Procedure
6. Social Work Visits
Visits should usually be undertaken by a qualified social worker and always by a person with the skills and experience to communicate effectively with the child and fulfil the functions of the visit.
No statutory requirement for visits
Visits should take place at regular intervals to be agreed with the Independent Reviewing Officer and parents/person(s) with Parental Responsibility and recorded in the Short Break Care Plan before the start of the first placement.
In any event:
- The first visit must take place within 3 months of the first placement day or as soon as practicable thereafter;
- Subsequent visits must take place at intervals of no more than 6 months for as long as the short breaks continue.
Visits must take place:
- Within one week of the start of the placement;
- Thereafter, at intervals of no more than six weeks for the first year.
7. Short Break Settings
Following the assessment of the child and family, short breaks can be arranged in a number of settings which are subject to different registration and inspection requirements.
|Outline Requirements on Settings Where Short Breaks Might Take Place|
|Hospices||Regulated by the Care Quality Commission (CQC) under the Care Quality Commission (Registration) Requirements 2009||Hospices are regulated and inspected by the Care Quality Commission (CQC)|
|Local authority Foster Care:||Fostering services are registered with and inspected by Ofsted.||Revised National Minimum Standards which came into force in April 2011.|
|Children's Homes||Children's homes are registered with and inspected by Ofsted.||Quality Standards (March 2015).|
|Residential Special Schools||Different regimes apply depending on whether the residential special school is maintained, non-maintained or independent.||The National Minimum Standards for residential special schools are under review.|
8. Providing Care in the Child's Own Home
The key to providing safe care to children in their own homes is the same as to the provision of safe care elsewhere. It is essential that safe recruitment practices are followed and staff are properly trained and supervised and that the requirements of the Vetting and Barring Scheme are complied with. Contracted Home Care Agencies may be used when the individual carers have been checked and matched with the child.
Where the local authority provides a sitter or overnight carer in the child's own home, the child is not being provided with accommodation by the local authority and the authority is therefore providing the short break service under Section 17 Children Act 1989.
However, caring for or supervising children unsupervised, or providing Personal Care to them, will come within the definition of Regulated Activity under the Safeguarding Vulnerable Groups Act 2006 as amended by the Protection of Freedoms Act 2012, and the requirements of the Disclosure and Barring Service in relation to Regulated Activities will apply.
9. Providing Care in the Carer's Own Home or in the Community
Best practice is that the child should be cared for by an approved local authority foster carer. Childminders with whom the local authority places or wishes to place children overnight (or childminders wishing to take on such work) should be asked to apply for approval as local authority foster carers. It is not appropriate for the local authority to provide overnight accommodation with childminders who are not also approved foster carers.
It is essential that individuals providing care in their own homes plus all family members or others living in the household aged 18 and over are subject to full employment and personal checks, as well as safe recruitment methods, and that they are provided with induction and training.
HCC has an Accommodation Policy in relation to accommodation for shared care.
Shared Care is family based short term breaks for disabled children - for example a weekend stay once a month, an overnight stay once a week or day care hours at a weekend. Shared Care takes place in the homes of carers who are approved specifically as Shared Carers.
Due to the very temporary nature of shared care stays and the range of needs of the children within these, a specific accommodation policy has been developed that complies with the National Standards but allows for flexibility in tailoring the accommodation to the needs of the child.
Any child or young person receiving shared care should only be placed in accommodation that can meet their needs physically, emotionally and socially.
Standard 6.4 of the previous National Standard regulations stated "Each child placed has her/his own bed and accommodation arrangements reflect the child's assessed need for privacy and space or for any specific need resulting from a disability." Therefore each child receiving overnight stays with a shared carer should have a suitable bed and bedding for their exclusive use during the period of their stay.
Careful planning is required to ensure that the needs of the child receiving shared care, the carer and the carer's family are all taken into account and that the accommodation is genuinely suitable to meet the needs of the placement.
Due consideration should also be given to personal preferences, choices and respect for all parties involved particularly in respect of sharing rooms and personal space.
All overnight stays in shared care should be clearly assessed for any risk to the child, the carers and the carer's children. Any level of risk should be clearly identified, addressed and recorded in detail on the placement agreement form. Specifically the following areas need particular reference if relevant to the individual placement.
- Children sharing rooms with carers - This should only be in exceptional circumstances, which have been clearly assessed, agreed and recorded and are the ONLY way that a child's needs can safely be met in placement. Parental agreement must be clearly recorded and signed;
- Children sharing rooms with carer's children - This should, as for all overnight arrangements, be assessed for risk. But in addition it must be felt by all parties to the agreement to meet the needs not only of the child receiving shared care, but also the carer's child/ren who are being asked to share. It should be reviewed at least annually to ensure the arrangement continues to meet the needs of all parties;
- Gender, age, the need for privacy, possible levels of disturbance and personal preference should all be considered. Wherever possible both the child receiving shared care and the carer's child/ren should be included in both the planning and review of this arrangement and have their views and agreement sought and recorded.
- Children who receive shared care sharing rooms with each other - As for above, consideration must be given to personal preference and choice. A risk assessment must be completed and recorded, which addresses the safety of both children and any elements of risk. The suitability of the arrangement must meet the needs of both children in a clearly stated way and be recorded on the placement agreement. This would always be a same gender arrangement and would require clear Parental consent from the parents of both children.
Note: Standard 6.5 of the previous National Standard Regulations stated that if a child has been abused or has abused another child then the child has his/her own room. Therefore in this circumstance room sharing would not be appropriate at all.
Other accommodation issues:
- All children should have a safe and dedicated storage space for their personal belongings during the period of their stay. In agreement with the carer, children receiving shared care should, where possible, be able to leave belongings at their carer's home for subsequent visits, if they wish to do so;
- Access to a telephone should be available to make and receive phone calls as agreed in the placement agreement, but generally at all times as long as it is reasonable.
There are no requirements for agencies to register with Ofsted or the Care Quality Commission if they provide services to support disabled children in the community or in their own homes, unless they provide Personal Care. If personal care is provided, services must register with the Care Quality Commission and comply with the relevant standards and the activity will be a Regulated Activity.