Contents



1. Policy, Strategy and Principles

Caption: section 1 contents
   
1.1 Childcare Policy, Strategy and Principles  
    Childcare Policy and Strategy  
    Confidentiality Policy and Principles  
    Consultation Values and Principles  
1.2 The Hertfordshire Policy Statement on the Education of Children Looked After  
1.3 Equality and Diversity  
1.4 Ofsted Notifications and Need to Know Notifications Updated
  Please see PGN entitled 'CS0541 Need to Know Notifications and Death or Serious Injury to a Child'  
1.5 Scheme of Delegation to Officers  
1.6 Complaints, Compliments and Representations - under review  
1.7 Whistleblowing  
1.8 The Voice of the Child and Family  
1.9 Hertfordshire Outcome Framework for Children, Young People and Families  


2. Case Management and Recording

Caption: section 2 contents
   
2.1 Case Recording  
2.2 Access to Records  
2.3 Retention and Destruction of Records  
2.4 Liquidlogic Children's System and Livelink Guidance  
  See also: EHM Guidance  
2.5 Professional Supervision  
2.6 Personal Safety and Lone Working Guidance  
2.7 Management Reviews: Single Agency, Multi-Agency and External Updated
2.8 Children's Practitioners Case Allocation Updated
2.9 Student Social Workers Case Allocation Updated
2.10 Managing Multi-Agency Public Protection Arrangements (MAPPA) Information and Minutes  
2.11 Managing Incoming Correspondence for Client Files (Open and Closed)  
2.12 Guidance for Parents and Carers - Recording Meetings
(Hertfordshire Safeguarding Children Partnership Procedures Manual)
 
2.13 Case Escalation Process Updated
2.14 Case Allocation Escalation Resolution Process Between Teams Updated
2.15 Step Up/Step Down Process and Transfer Protocol - Practitioner Guidance  
  Please read in conjunction with the Case Transfers and Joint Working - Four Practice Principles (Early Joint Visits, Case Transfers and Escalations, CIN and CP Transfers, Permanency Planning and Case Transfers)"  
2.16 Complex Case Panel Terms of Reference and Referral Form  
2.17 Case Responsibility Out of Hours  
  Please see: PGN CS0530 entitled Case Responsibility Out of Hours (March 2021)  


3. Children in Need and Safeguarding

Caption: section 3 contents
   
 

Hertfordshire Safeguarding Children Partnership Procedures

 
 

For Procedures relating to Child Protection (e.g. Referrals, S47, Child Protection Conferences, Safeguarding Guidance, etc.), please see the Hertfordshire Safeguarding Children Partnership Procedures Manual.

For the East of England Joint Protocol on Children Subject to Child Protection Plan Moving Between Local Authority Boundaries, please see the Hertfordshire Safeguarding Children Partnership Procedures Manual.
 

3.1

Referrals and Assessments

 
3.1.1 Criteria and Threshold Guidance - Meeting the Needs of Children and Families  
3.1.2 Families First and Early Help  
3.1.3 Contacts and Referrals
(Hertfordshire Safeguarding Children Partnership Procedures)
 
3.1.4 Child and Family Assessments  
3.1.5 Risk Assessment & Risk Management Manual  
 

See also:

 
3.1.6 Assessment Tools Updated
3.1.7 Chronologies and Historical Information - under review  
3.1.8 Information Sharing  
  Consent to Information Sharing Updated
  Hertfordshire Family Safeguarding Service: Guide to Information Sharing  
  Information Sharing with Other Agencies Updated
3.1.9 Family Safeguarding LCS Workbook Updated
3.1.10 Safeguarding Referrals for New and Open Adoption Cases  
3.1.11 MASH - Adding Siblings after MASH Episode - under review  
3.1.12 Processing Multi-Agency Risk Assessment Conference (MARAC) Tasks Updated

   

3.2

Child in Need Planning and Review

 
3.2.1 Hertfordshire Multi-Agency Children in Need Protocol and Procedures
(Hertfordshire Safeguarding Children Partnership Procedures)
 
  See also: CS0491 Health Colleagues CiN Attendance - HCC (hertfordshire.gov.uk)  
3.2.2 Written Communication with Children and Young People  
3.2.3 Direct Work and Life Story Work with Children and Young People Updated

   

3.3

Support to Families

 
3.3.1 Section 17 and Financial Support for Children and Families - under review  
3.3.2 Family Group Conferences  
  FGC Referrals - Top Tips  
    FGC Children's Leaflet  
    FGC Family & Young People Leaflet  
3.3.3 Safeguarding Referrals for New and Open Adoption Cases  

   

3.4

Court Proceedings

 
3.4.1 Court Proceedings - under review  
3.4.2 Applications for Emergency Protection Orders  
3.4.3 Public Law Outline Updated
3.4.4 Legal Planning Meetings - under review  
3.4.5 Private Law Applications (including Section 7 and Section 37 Reports)  
3.4.6 Summary of Orders  
3.4.7 Appeals Against Orders  
3.4.8 Remands to Local Authority Accommodation or to Youth Detention Accommodation - under review  
3.4.9 Parents Travel Costs Relating to Court Proceedings  
3.4.10 East of England Joint Protocol on Supervision Orders  
3.4.11 Child Arrangements Orders  
3.4.12 Family Assistance Order  
3.4.13 Family Justice Resource Hub New

   

3.5

Safeguarding

 
3.5.1 Death or Serious Injury to a Child  
  Please see PGN entitled 'CS0541PGN Need to Know Notifications and Death or Serious Injury to a Child'  
3.5.2 Activities Updated
3.5.3 Transporting Children  
3.5.4 International Cross Border Child Protection Cases - under review  


4. Children with Additional Vulnerabilities

Caption: section 4 contents
   
4.1 Young Carers - under review  
4.2 Unaccompanied Migrant Children and Child Victims of Trafficking and Modern Slavery  
4.3 Age Assessment - under review  
4.4 Young People with Mental Health Difficulties  
    Tools for Supporting Children and Young People's Mental Health  
4.5 Homeless 16 and 17 Year Olds  
4.6 Families with No Recourse to Public Funds - under review  
4.7 Withdrawal of UK Visas and Immigration Support for Asylum Seekers with Families  
4.8 Children Who Go Missing from Home or Care, or Who are Vulnerable to Sexual Exploitation
(Hertfordshire Safeguarding Children Partnership Procedures)
 
  See also:  
4.9 Children Missing from Education  
4.10 Mental Capacity Act Updated
4.11 Multi-Agency Panel Terms of Reference  
4.12 Hertfordshire's Strategy to Prevent Child Sexual Exploitation
(Hertfordshire Safeguarding Children Partnership Procedures Manual)
 
4.13 Children at Risk of Self Harm and Suicidal Behaviour
(Hertfordshire Safeguarding Children Partnership Procedures Manual)
 
4.14 The Prevent Guidance
(Hertfordshire Safeguarding Children Partnership Procedures Manual)
 
4.15 Children's Services Guide to Supporting Transgender Children, Young People and Parents / Carers Updated
4.16 Deprivations of Liberty  

   

4.17

Homeless Families with Children

 
  Please see Hertfordshire Joint Housing Needs Protocol  

   

4.18

Shared Care for Disabled Children

 
4.18.1 Shared Care Process Pack: Statement of Purpose and Supporting Documents  


5. 0-25 Together Service

Caption: section 5 contents
   
5.1 0-25 Together Service Updated
5.2 Carer's Assessment  
5.3 Direct Payments for Disabled Children  
5.4 Short Breaks - under review  
5.5 Transition Pathways for Disabled Children  
  See also: Preparing for Adulthood: Referrals to adult Social Care New
5.6 Handling an Incident in 0-25 Together Service – Joint Policy with ACS  
5.7 Need to Know Notifications for 0-25 Together Service  
5.8 Family Safeguarding and 0-25 Together Services Guidance on Support Hours  


6. Specialist Adolescent Services Hertfordshire (SASH)

Caption: section 6contents
   
6.1 Specialist Adolescent Service Hertfordshire (SASH) - HCC – SASH Policies and Procedures Page including Operational Procedures, Supervision Guidance, Structure Charts, Guidance on Support Hours, etc.''  
  See also:  


7. Children Looked After and Care Leavers

Caption: section 7 contents
   

7.1

Planning

 
  Please also read in conjunction with the PGN entitled Response to Emergency Referrals into Brokerage and Out of Hours Teams.  
7.1.1 Hertfordshire Access to Resources Panel (H.A.R.P) and Delegated Authority for Resource Agreement  
7.1.2 Authorisation for a Child to be Looked After and Funding Agreements Outside H.A.R.P. - under review  
7.1.3 Decision to Look After and Initial Care Planning  
    Decision to Accommodate Young People 13 Years Plus under Section 20  
    Decision to Place Children in Residential Care  
    The Hertfordshire Care Planning and Placement Choice Approach  
7.1.4 Care Planning Guidance  
7.1.5 Planning Placements  
    Guidance Placement Stability  
7.1.6 Permanence Planning  
    Please also see: Direct Work and Life Story Work with Children and Young People  
7.1.7 Placement Support Meetings  
7.1.8 Placement Planning and Disruption Meetings  
7.1.9 Placement Endings  
7.1.10 Requests to Remove a Child from Care  
7.1.11 The Sufficiency Duty in Relation to Accommodation for Children  
7.1.12 Delegated Authority to Foster Carers - under review  
7.1.13 Ceasing to Look After a Child  

   

7.2

Placements

 
7.2.1 Placement of Children Looked After  
7.2.2 Placement with Family and Friends/Connected Persons (Including Regulation 24 Placements)  
7.2.3 Placement of Children Looked After in Supported Lodgings  
7.2.4 Placements in Secure Accommodation Updated
7.2.5 Placement with Parent(s) or Person who has, or has held Parental Responsibility Immediately Prior to Making of a Care Order or Interim Care Order - under review  
7.2.6 Children Placed with Parents for Assessment - under review  
7.2.7 Placement Outside Hertfordshire - under review  
7.2.8 Placement of Children Looked After and Care Leavers Aged 16 and 17 in Semi-Independent Placement - 'Other Arrangements'/'Suitable Accommodation'  
7.2.9 Semi-Independent Placement - 'Other Arrangements' Service Standards and Expectations of Semi-Independent - Supported Accommodation Providers (Contract Requirements and Inspection Requirements)  
7.2.10 Placement of Children Looked After and Care Leavers Aged 16 and 17 in Semi-Independent Placement - 'Other Arrangements'/'Suitable Accommodation'.  The Care Planning Process  
7.2.11 Children Placed in Hertfordshire - Notifications by Other Local Authorities/Placement Providers  
7.2.12 Placement Outside England and Wales - under review  
7.2.13 Police Information Checks When Placing Children in an Emergency - under review  
7.2.14 Police Protection Guidance  

   

7.3

Monitoring Placements

 
7.3.1 Statutory Visits to Children Looked After  
7.3.2 Independent Visitors  
7.3.3 Advocacy for Children and Young People Making a Complaint  
7.3.4 Reward Policy for Children in Care Council (CHICC) and Children Looked After Undertaking Consultation Work  

   

7.4

Reviews

 
7.4.1 Looked After Reviews  
7.4.2 Looked After Review Timetable Matrix  
7.4.3 Secure Accommodation (Criteria) Reviews  
7.4.4 Local Authority Responsibilities in the Appointment of IROs and Establishment of an Effective IRO Service  

   

7.5

Contact with Family and Friends (Including Overnight Stays)

 
7.5.1 Contact with Parents, Family and Friends  
7.5.2 Supervised Contact and the Hertfordshire Contact Service  
7.5.3 Overnight Stays Away from the Placement or Other Staying Contact or Care Arrangements  
7.5.4 Weekend Contact Visits  

   

7.6

Education, Leisure, Holidays and School Trips

 
7.6.1 Education of Children Looked After - under review  
7.6.2 Holidays and School Trips In and Outside the UK Updated
7.6.3 Birthday, Christmas/Festival Allowance  
7.6.4 Holidays with Parents, Other Family and Friends (including 16 plus Travel) - to follow  

   

7.7

Health and Wellbeing

 
7.7.1 Health Care Assessments, Health Checks and Health Care Plans  
7.7.2 Consent to Medical Examination and Treatment  
7.7.3 GPs, Dentists and Opticians  
7.7.4 Blood Borne Viruses - Guidance for the Protection of Looked After Children  

   

7.8

Leaving Care

 
  Care Leavers Charter  
  The Children Act 1989 Guidance and Regulations - Volume 3: Planning Transition to Adulthood for Care Leavers (January 2015)  
  Please also see the Hertfordshire Joint Housing Protocol and associated forms and documents in the Documents Library  
7.8.1 Care Leavers and Transition to Adulthood Updated
7.8.2 Staying Put Policy  
7.8.3 Staying Put - Living Together Agreement  
7.8.4 Transition to Adulthood (Leaving Care) Finance Policy and Guidance  
7.8.5 Housing for Children Looked After and Care Leavers  
7.8.6 'Capacity' and Financial Arrangements for Children Looked After and Care Leavers Aged 16 & 17  
7.8.7 Children Looked After Joining the Housing Needs Register Updated
7.8.8 Tenancy Sign Up Updated
7.8.9 Leaving Care, Life Skills and Transition to Adulthood Checklist  
7.8.10 16 + Care Leavers Operational Procedures  

   

7.9

Children Looked After and the Justice System

 
7.9.1 Children Looked After in Contact with Youth Justice Services  
7.9.2 Former Children Looked After in Detention Updated
7.9.3 The Children Act 1989 Guidance and Regulations - Volume 2: Care Planning, Placement and Case Review  
7.9.4 Children Looked After – Remands and Custodial Sentences up to the Age of Sixteen (and those who Cease to be Looked After as a result of being Sentenced to a Period of Custody)  
7.9.5 YJB and Probation Joint National Protocol for Transitions in England New

   

7.10

Miscellaneous

 
7.10.1 Criminal Injuries Compensation  
7.10.2 Death or Serious Injury to a Child  
7.10.3 Birth Certificates  
7.10.4 Marriage of a Child Looked After  
7.10.5 Children Looked After and Social Networking  
7.10.6 Memory Boxes and Personal History Document Boxes for Children Looked After  

   

7.11

Children Looked After Personal Finances

 
  To Access policies, procedures, and leaflets related to Children Looked After, Care Leavers, Fostering and Children's Homes - see the Children Looked After Finance Framework - HCC (hertfordshire.gov.uk).  


8. Fostering

8.1

Introduction, Purpose, Overview and Panel

 
8.1.1 Fostering - Introduction, Purpose and Overview Updated
8.1.2 Fostering Panel Updated
8.1.3 Links to all Fostering Forms and Letters Updated

   

8.2

Private Fostering

 
8.2.1 Private Fostering - under review  

   

8.3

Assessment and Approval of Foster Carers

 
8.3.1 Persons Disqualified from Fostering  
8.3.2 Criteria for Foster Carers Updated
8.3.3 Assessment and Approval of Foster Carers - under review Updated
8.3.4 Employees of Hertfordshire County Council Acting as Foster Carers Updated
8.3.5 New Partners of Approved and Prospective Foster Carers Updated
8.3.6 Disclosure and Barring Checks: Procedures for Children aged 17 who will remain in Placement on Reaching their 18th birthday (Fostering and Residential Care) Updated

   

8.4

Support and Supervision of Foster Carers

 
8.4.1 Support and Supervision of Foster Carers Updated
8.4.2 Allowances and Payments Updated
8.4.3 Monitoring and Auditing of Allowances to Children/Young People (Fostering)  
8.4.4 Support for Foster Carers Placed 'On Hold' New

   

8.5

Reviews, Allegations and De-registration of Foster Carers

 
8.5.1 Foster Carer Reviews Updated
8.5.2 Termination of Approval of Foster Carers and Supported Lodgings Carers Updated
8.5.3 Managing Allegations Against Adults Who Work With Children and Young People Procedure, Allegations Against Carers
(Hertfordshire Safeguarding Children Partnership Procedures Manual)
 
8.5.4 Independent Review of HCC Foster Carers  

   

8.6

Variations and Changes

 
8.6.1 Change in Composition of Foster Carer Households Updated
8.6.2 Exemptions and Variations of Approval Updated
8.6.3 Transfer of Foster Carers  

   

8.7

Long Term Fostering

 
8.7.1 Long Term Fostering - under review  
  Where there is a disruption of a long term fostering placement, please see Placement Planning and Disruption Meetings.  

   

8.8

Family and Friends - Connected Person Carers

 
8.8.1 Family and Friends Care Policy - under review  
8.8.2 Family and Friends/Connected Persons Policy and Placement Procedure (Including Regulation 24 Placements) - under review  
8.8.3 Support, Training and Payment to Family and Friends - Connected Person Carers - under review  
8.8.4 Delegated Responsibility for Completing, Quality Assuring and Signing off Viability Assessments Guidance Note - under review  

   

8.9

Case Recording

 
8.9.1 Foster Care Case Recording Updated

   

8.10

Foster Care Practice Issues

 
8.10.1 Appropriate Adult  
8.10.2 Keeping Safe - Promoting Positive Behaviour and Relationships with Children in Foster Care  


9. Special Guardianship

Caption: contents section 9
   
9.1 Special Guardianship Orders Policy and Procedure - under review  
9.2 Court Reports in Special Guardianship Guidance - under review  


10. Adoption and Permanence

Caption: section 10 contents
   
10.1 Adoption Statement of Purpose  
10.2 Legal Framework and Adoption Charter  
10.3 Link to all Adoption Forms and Letters Updated

   

10.4

Assessment, Approval and Deregistration of Adopters and Prospective Adopters

 
  a. Assessment and Approval of Prospective Adopters  
  b. Criteria for Prospective Adopters  
  c. Smoking  
  d. Obesity  
  e. Review of Suitability to Adopt  
  f. Independent Review Mechanism  
  g. Hertfordshire County Council Employees Who Wish to Become Substitute Carers for Children and Young People  
  h. Fostering for Adoption  

   

10.5

Adoption Panel

 
  a. Adoption Panel and Agency Decision Maker's Decision  
  b. Adoption Panel Job Descriptions and Person Specifications  
  c. Practice Checklists for Adoption Panel Members and Agency Decision Maker  
  d. The Role of the Legal Adviser  
  e. Panel Papers Required by Adoption Panels Considering the Approval of Adopters  
  f. Panel Papers Required by Adoption Panels Considering Matching  
  g. Panel Papers Required by Adoption Panels/Agency Decision Maker Considering the Adoption of a Child  
  h. Medical Paperwork Required for Panel  

   

10.6

Placement for Adoption

 
  a. Placement for Adoption  
  b. Relinquished Children - under review  
  c. Family Finding for Harder to Place Children  

   

10.7

Adoption Support Services

 
  a. Adoption Support  
  b. Introduction and Legal Expenses  
  c. Extensions, Alterations and House Purchase  
  d. Safeguarding Referrals for New and Open Adoption Cases  
  e. Adoption Support Team – Guidance on Support Hours  

   
10.8 Supporting Adoptive Placements  
10.9 Adoption Reviews - under review  
10.10 Disruption of Adoptive and Long Term Foster Placements - under review  
10.11 Managing Allegations Against Adults Who Work With Children and Young People
(Hertfordshire Safeguarding Children Partnership Procedures)
 
10.12 Inter Country Adoption  

   

10.13

Adoption by Non Agency Adopters

 
    Please note: this section is under review  
  a. Non Agency Adoption  
  b. Partner Applications for Adoption  
  c. Adoption by Local Authority or Independent  Foster Agency,  Foster Carers of a Foster Child Already Placed with them  
  d. Adoption by Relatives  
  e. Adoption by Private Foster Carers  
  f. Surrogacy  

   
10.14 Adoption Case Records - under review  
10.15 Access to Birth Records and Adoption Case Records - under review  
10.16 Intermediary Services - under review  
10.17 Court Reports in Adoption (Placement Orders and Adoption Orders) - under review  

   

10.18

Birth Families - Consent and Involvement

 
  a. Involving and Supporting Birth Families in the Adoption Process - under review  
  b. Parental Responsibility and Consent - under review  

   

10.19

Planning for Permanence in Adoption

 
  a. Permanence Planning and Placement  
  b. Post Adoption Agreements  
  c. The Purpose of Contact in Permanence  

   

10.20

The Adoption Service

 
  a. Delegation of Duties in the Adoption and Family and Friends (Special Guardianship) Service - under review  

   

10.21

Adoption Practice Guidance

 
  a. Direct Work and Life Story Work with Children and Young People  
  b. Life Story Books  
  c. Later Life Letters  
  d. Ending Contact  


11. Finances

  Children Looked After Finance Framework  

11.1

Children in Need

 
  Section 17 and Financial Support for Children and Families - under review  
  Families with No Recourse to Public Funds - under review  
  Direct Payments for Disabled Children - under review  
  Family Safeguarding and 0-25 Together Service Guidance on Support Hours Brokerage Forms  

   

11.2

Children Looked After

 
  To Access policies, procedures, and leaflets related to Children Looked After, Care Leavers, Fostering and Children's Homes - see the Children Looked After Finances Framework.  

   

11.3

Adoption

 
  Adoption Support  
  Introduction and Legal Expenses  


12. Hertfordshire Children's Homes

Caption: section 12 contents
   
12.1 Financial Allowances for Children Looked After and Young People Living in Hertfordshire Children's Homes  
  Please Note: The residential homes in Hertfordshire are Ofsted Regulated. For staff access to the procedures page see the HCC Residential Policies and Procedures Intranet Page.  


13. Hertfordshire Joint Housing Needs Protocol

Caption: section 13 contents
   
13.1 Hertfordshire Joint Housing Needs Protocol  
13.2 Universal Credit Exemptions Leaflet and Universal Credit Exemption Letter  
13.3 Leaflet - Information Regarding Housing Authorities duties for Families with Children at Risk of Homelessness  
13.4 Information Regarding Children's Services for Families with Children at Risk of Homelessness  
13.5 Joint Housing Protocol - Interim Duty to Refer Individuals and Families to Housing Guidance PGN April 2019  


14. Appendices

Caption: contents section 14
   
14.1 Polices, Procedures, Forms and Leaflets  
14.2 Working Together to Safeguard Children  
14.3 NICE - When to suspect child maltreatment  
14.4 Local Contacts:  
  See Hertfordshire.gov.uk in particular the A to Z of Services and Equality and Diversity Procedure, National and Local Contacts.  
14.5 National Minimum Standards  
14.6 Documents Library  
14.7 Local Keywords  
14.8 Amendments