Contents


1. Policy, Strategy and Principles

Caption: section 1 contents
       
1.1 Childcare Policy, Strategy and Principles  
    Childcare Policy and Strategy  
    Confidentiality Policy and Principles  
    Consultation Values and Principles  
1.2 The Hertfordshire Policy Statement on the Education of Children Looked After - under review  
1.3 Equality and Diversity  
1.4 Ofsted Notifications and Need to Know Notifications  
  Please see PGN entitled 'CS0541 Need to Know Notifications and Death or Serious Injury to a Child'  
1.5 Scheme of Delegation to Officers  
1.6 Complaints, Compliments and Representations - under review  
1.7 Whistleblowing  
1.8 The Voice of the Child and Family Updated
1.9 Hertfordshire Outcome Framework for Children, Young People and Families Updated


2. Case Management and Recording

Caption: section 2 contents
     
2.1 Case Recording  
2.2 Access to Records  
2.3 Retention and Destruction of Records  
2.4 Liquidlogic Children's System and Livelink Guidance  
2.5 Professional Supervision Updated
2.6 Personal Safety and Lone Working Guidance  
2.7 Management Reviews: Single Agency, Multi-Agency and External  
2.8 Children's Practitioners Case Allocation  
2.9 Student Social Workers Case Allocation  
2.10 Managing Multi-Agency Public Protection Arrangements (MAPPA) Information and Minutes  
2.11 Managing Incoming Correspondence for Client Files (Open and Closed)  
2.12 Guidance for Parents and Carers - Recording Meetings  
2.13 Case Escalation Process  
2.14 Case Allocation Escalation Resolution Process Between Teams  
2.15 Step Up/Step Down Process and Transfer Protocol - Practitioner Guidance  
2.16 Complex Case Panel Terms of Reference and Referral Form  
2.17 Case Responsibility Out of Hours  
  Please see: CS0530 Case Responsibility Out of Hours (Word) Updated


3. Children in Need and Safeguarding

Caption: section 3 contents
       
 

Hertfordshire Safeguarding Children Partnership Procedures

 
  For Procedures relating to Child Protection (e.g. Referrals, S47, Child Protection Conferences, Safeguarding Guidance) and East of England Joint Protocol on Children Subject to Child Protection Plan Moving Between Local Authority Boundaries, please see the Hertfordshire Safeguarding Children Partnership Procedures Manual.  

3.1

Referrals and Assessments

 
3.1.1 Criteria and Threshold Guidance - Meeting the Needs of Children and Families  
3.1.2 Families First and Early Help  
  See also: Early Intervention: Policy and Provision (House of Commons Library) New
3.1.3 Contacts and Referrals  
3.1.4 Child and Family Assessments  
3.1.5 Risk Assessment & Risk Management Manual - under review  
  For information in relation to the Multi-Agency Child Exploitation panel (MACE), please see the Safeguarding Children Abused Through Sexual Exploitation (HSCP Procedures).  
3.1.6 Assessment Tools  
3.1.7 Chronologies and Historical Information Updated
3.1.8 Consent to Information Sharing Updated
  Hertfordshire Family Safeguarding Service: Guide to Information Sharing - under review  
  Information Sharing with Other Agencies - under review  
3.1.9 Family Safeguarding LCS Workbook  
3.1.10 Safeguarding Referrals for New and Open Adoption Cases  
3.1.11 Processing Multi-Agency Risk Assessment Conference (MARAC) Tasks  

   

3.2

Child in Need Planning and Review

 
3.2.1 Hertfordshire Multi-Agency Children in Need Protocol and Procedures  
3.2.2 Written Communication with Children and Young People - under review  
3.2.3 Direct Work and Life Story Work with Children and Young People Updated
3.2.4 Independent Chair - Child In Need (IC-CIN) Support New

   

3.3

Support to Families

 
3.3.1 Section 17 and Financial Support for Children and Families - under review  
3.3.2 Family Group Conferences  
  FGC Referrals - Top Tips  
    FGC Children's Leaflet  
    FGC Family & Young People Leaflet  
3.3.3 Safeguarding Referrals for New and Open Adoption Cases  

   

3.4

Court Proceedings

 
3.4.1 Court Proceedings Updated
3.4.2 Applications for Emergency Protection Orders  
3.4.3 Public Law Outline  
3.4.4 Legal Planning Meetings - under review  
3.4.5 Private Law Applications (including Section 7 and Section 37 Reports) Updated
3.4.6 Summary of Orders  
3.4.7 Appeals Against Orders  
3.4.8 Remands to Local Authority Accommodation or to Youth Detention Accommodation - under review  
3.4.9 Parents Travel Costs Relating to Court Proceedings Updated
3.4.10 East of England Joint Protocol on Supervision Orders  
3.4.11 Child Arrangements Orders  
3.4.12 Family Assistance Order  
3.4.13 Family Justice Resource Hub  

   

3.5

Safeguarding

 
3.5.1 Death or Serious Injury to a Child  
  Please see PGN entitled 'CS0541PGN Need to Know Notifications and Death or Serious Injury to a Child'  
3.5.2 Activities - under review  
3.5.3 Transporting Children - under review  
3.5.4 International Cross Border Child Protection Cases - under review  


4. Children with Additional Vulnerabilities

Caption: section 4 contents
       
4.1 Young Carers - under review  
4.2 Unaccompanied Migrant Children and Child Victims of Trafficking and Modern Slavery Updated
4.3 Age Assessment - under review  
4.4 Young People with Mental Health Difficulties  
    Tools for Supporting Children and Young People's Mental Health  
4.5 Homeless 16 and 17 Year Olds  
4.6 Families with No Recourse to Public Funds - under review  
4.7 Withdrawal of UK Visas and Immigration Support for Asylum Seekers with Families  
4.8 Children Who Go Missing from Home or Care, or Who are Vulnerable to Sexual Exploitation  
  See also:  
4.9 Children Missing from Education  
4.10 Mental Capacity Act  
4.11 Multi-Agency Panel Terms of Reference - under review  
4.12 Hertfordshire's Strategy to Prevent Child Sexual Exploitation  
4.13 Children at Risk of Self Harm and Suicidal Behaviour  
4.14 The Prevent Guidance  
4.15 Children's Services Guide to Supporting Transgender Children, Young People and Parents / Carers  
4.16 Deprivations of Liberty  

   

4.17

Homeless Families with Children

 
  Please see Hertfordshire Joint Housing Needs Protocol  

   

4.18

Shared Care for Disabled Children

 
4.18.1 Shared Care Process Pack: Statement of Purpose and Supporting Documents  


5. 0-25 Together Service

Caption: section 5 contents
       
5.1 0-25 Together Service Updated
5.2 Carer's Assessment  
5.3 Direct Payments for Disabled Children  
5.4 Short Breaks - under review  
5.5 Transition Pathways for Disabled Children  
  See also: Preparing for Adulthood: Referrals to adult Social Care  
5.6 Handling an Incident in 0-25 Together Service - Joint Policy with ACS Updated
5.7 Need to Know Notifications for 0-25 Together Service Updated
5.8 Family Safeguarding and 0-25 Together Services Guidance on Support Hours Updated


6. Specialist Adolescent Services Hertfordshire (SASH)

Caption: section 6contents
       
6.1 Specialist Adolescent Service Hertfordshire (SASH) - HCC – SASH Policies and Procedures Page including Operational Procedures, Supervision Guidance, Structure Charts, Guidance on Support Hours, etc.''  
  For information in relation to the Multi-Agency Child Exploitation panel (MACE), please see the Safeguarding Children Abused Through Sexual Exploitation (HSCP Procedures).  


7. Children Looked After and Care Leavers

Caption: section 7 contents
       

7.1

Planning

 
7.1.1 Hertfordshire Access to Resources Panel (H.A.R.P) and Delegated Authority for Resource Agreement  
7.1.2 Authorisation for a Child to be Looked After and Funding Agreements Outside H.A.R.P.  
7.1.3 Decision to Look After and Initial Care Planning Updated
    Decision to Accommodate Young People 13 Years Plus under Section 20  
    Decision to Place Children in Residential Care  
    The Hertfordshire Care Planning and Placement Choice Approach  
  See also: NICE Guideline: Looked After Children and Young People New
7.1.4 Care Planning Guidance - under review  
7.1.5 Planning Placements - under review Updated
7.1.6 Permanence Planning - under review Updated
7.1.7 Placement Support Meetings  
7.1.8 Placement Planning and Disruption Meetings  
7.1.9 Placement Endings - under review  
7.1.10 Requests to Remove a Child from Care - under review  
7.1.11 The Sufficiency Duty in Relation to Accommodation for Children - under review  
7.1.12 Ceasing to Look After a Child - under review  

   

7.2

Placements

 
7.2.1 Placement of Children Looked After  
7.2.2 Placement with Family and Friends/Connected Persons (Including Regulation 24 Placements)  
7.2.3 Placement of Children Looked After in Supported Lodgings  
7.2.4 Placements in Secure Accommodation  
7.2.5 Placement with Parents or Person who has, or has held Parental Responsibility Immediately Prior to Making of a Care Order or Interim Care Order Updated
7.2.6 Children Placed with Parents for Assessment - under review  
7.2.7 Placement Outside Hertfordshire - under review  
7.2.8 Placement of Children Looked After and Care Leavers Aged 16 and 17 in Semi-Independent Placement - 'Other Arrangements'/'Suitable Accommodation'  
7.2.9 Semi-Independent Placement - 'Other Arrangements' Service Standards and Expectations of Semi-Independent - Supported Accommodation Providers (Contract Requirements and Inspection Requirements)  
7.2.10 Placement of Children Looked After and Care Leavers Aged 16 and 17 in Semi-Independent Placement - 'Other Arrangements'/'Suitable Accommodation'.  The Care Planning Process  
7.2.11 Children Placed in Hertfordshire - Notifications by Other Local Authorities/Placement Providers  
7.2.12 Placement Outside England and Wales - under review  
7.2.13 Police Information Checks When Making Care Arrangements for Children with Friends/Family in an Emergency Updated
7.2.14 Police Protection Guidance  

   

7.3

Monitoring Placements

 
7.3.1 Statutory Visits to Children Looked After  
7.3.2 Independent Visitors  
7.3.3 Advocacy for Children and Young People Making a Complaint  
7.3.4 Reward Policy for Children in Care Council (CHICC) and Children Looked After Undertaking Consultation Work - under review  

   

7.4

Reviews

 
7.4.1 Looked After Reviews  
7.4.2 Looked After Review Timetable Matrix  
7.4.3 Secure Accommodation (Criteria) Reviews  
7.4.4 Local Authority Responsibilities in the Appointment of IROs and Establishment of an Effective IRO Service  

   

7.5

Contact with Family and Friends (Including Overnight Stays)

 
7.5.1 Contact with Parents, Family and Friends Updated
7.5.2 Supervised Contact and the Hertfordshire Contact Service  
7.5.3 Overnight Stays Away from the Placement or Other Staying Contact or Care Arrangements  
7.5.4 Weekend Contact Visits  

   

7.6

Education, Leisure, Holidays and School Trips

 
7.6.1 Education of Children Looked After - under review  
7.6.2 Holidays and School Trips In and Outside the UK  
7.6.3 Financial Allowances Policy for Children Looked After Placed in Residential (Special) Schools New
7.6.4 Holidays with Parents, Other Family and Friends (Including 16 Plus Travel) New
7.6.5 Leisure Activities - to follow  

   

7.7

Health and Wellbeing

 
7.7.1 Health Care Assessments, Health Checks and Health Care Plans Updated
7.7.2 Consent to Medical Examination and Treatment Updated
7.7.3 GPs, Dentists and Opticians  
7.7.4 Blood Borne Viruses - Guidance for the Protection of Looked After Children  

   

7.8

Leaving Care

 
7.8.1 Care Leavers and Transition to Adulthood  
7.8.2 Staying Put Policy  
7.8.3 Staying Put - Living Together Agreement  
7.8.4 Transition to Adulthood (Leaving Care) Finance Policy and Guidance  
7.8.5 Housing for Children Looked After and Care Leavers - under review  
7.8.6 'Capacity' and Financial Arrangements for Children Looked After and Care Leavers Aged 16 & 17  
7.8.7 Children Looked After Joining the Housing Needs Register  
7.8.8 Leaving Care, Life Skills and Transition to Adulthood Checklist - under review  
7.8.9 16 + Care Leavers Operational Procedures - under review  

   

7.9

Children Looked After and the Justice System

 
7.9.1 Children Looked After in Contact with Youth Justice Services  
7.9.2 Former Children Looked After in Detention  
7.9.3 The Children Act 1989 Guidance and Regulations - Volume 2: Care Planning, Placement and Case Review  
7.9.4 Children Looked After – Remands and Custodial Sentences up to the Age of Sixteen (and those who Cease to be Looked After as a result of being Sentenced to a Period of Custody)  
7.9.5 YJB and Probation Joint National Protocol for Transitions in England  
  See also: National Appropriate Adult website  
  Probation Service Management of Young Adults Policy Framework  
  HMPPS Child Safeguarding Policy Framework  

   

7.10

Miscellaneous

 
7.10.1 Criminal Injuries Compensation Updated
7.10.2 Birth Certificates  
7.10.3 Marriage of a Child Looked After  
7.10.4 Children Looked After and Social Networking  
7.10.5 Memory Boxes and Personal History Document Boxes for Children Looked After  

   

7.11

Children Looked After Personal Finances

 
7.11.1 Children Looked After Finances Framework - HCC (hertfordshire.gov.uk). Updated


8. Fostering

8.1

Introduction, Purpose, Overview and Panel

 
8.1.1 Fostering - Introduction, Purpose and Overview  
8.1.2 Fostering Panel - under review  
8.1.3 Links to all Fostering Forms and Letters  

   

8.2

Private Fostering

 
8.2.1 Private Fostering Updated

   

8.3

Assessment and Approval of Foster Carers

 
8.3.1 Persons Disqualified from Fostering  
8.3.2 Criteria for Foster Carers  
8.3.3 Assessment and Approval of Foster Carers  
8.3.4 Employees of Hertfordshire County Council Acting as Foster Carers  
8.3.5 New Partners of Approved and Prospective Foster Carers  
8.3.6 Disclosure and Barring Checks Updated

   

8.4

Support and Supervision of Foster Carers

 
8.4.1 Support and Supervision of Foster Carers Updated
8.4.2 Allowances and Payments  
8.4.3 Monitoring and Auditing of Allowances to Children/Young People (Fostering)  
8.4.4 Support for Foster Carers Placed 'On Hold'  
8.4.5 Delegated Authority to Foster Carers  
8.4.6 Care to care Support Guidance - to follow  

   

8.5

Reviews, Allegations and De-registration of Foster Carers

 
8.5.1 Foster Carer Reviews Updated
8.5.2 Termination of Approval of Foster Carers and Supported Lodgings Carers Updated
8.5.3 Managing Allegations Against Adults Who Work With Children and Young People Procedure, Allegations Against Carers  
8.5.4 Managing Allegations Against Foster Carers New
8.5.5 Independent Reviews of Hertfordshire County Council Foster Carers Updated

   

8.6

Variations and Changes

 
8.6.1 Change in Composition of Foster Carer Households  
8.6.2 Exemptions and Variations of Approval Updated
8.6.3 Transfer of Foster Carers  

   

8.7

Long Term Fostering

 
8.7.1 Long Term Fostering - under review  
  Where there is a disruption of a long term fostering placement, please see Placement Planning and Disruption Meetings.  

   

8.8

Family and Friends - Connected Person Carers

 
8.8.1 Family and Friends Care Policy Updated
8.8.2 Family and Friends/Connected Persons Policy and Placement Procedure (Including Regulation 24 Placements) Updated
8.8.3 Support, Training and Payment to Family and Friends - Connected Person Carers Updated

   

8.9

Parent and Child Foster Placement

 
8.9.1 Parent and Child Foster Placements New

   

8.10

Case Recording

 
8.10.1 Foster Care Case Recording  

   

8.11

Foster Care Practice Issues

 
8.11.1 Appropriate Adult  
8.11.2 Safer Caring in Foster Care Updated
8.11.3 Promoting Positive Behaviour New


9. Special Guardianship

Caption: contents section 9
     
9.1 Special Guardianship Orders Policy and Procedure - under review  
9.2 Court Reports in Special Guardianship Guidance - under review  


10. Adoption and Permanence

Caption: section 10 contents
       
10.1.1 Adoption Statement of Purpose  
10.1.2 Legal Framework and Adoption Charter  
10.1.3 Link to all Adoption Forms and Letters  
  See also: Adoption Strategy: Achieving Excellence Everywhere  

   

10.2

Assessment, Approval and Deregistration of Adopters and Prospective Adopters

 
  10.2.1 Assessment and Approval of Prospective Adopters  
  10.2.2 Criteria for Prospective Adopters  
  10.2.3 Smoking  
  10.2.4 Obesity  
  10.2.5 Review of Suitability to Adopt  
  10.2.6 Independent Review Mechanism  
  10.2.7 Hertfordshire County Council Employees Who Wish to Become Substitute Carers for Children and Young People  
  10.2.8 Fostering for Adoption  
  10.2.9 Adopt East New

   

10.3

Adoption Panel

 
  10.3.1 Adoption Panel and Agency Decision Maker's Decision  
  10.3.2 Adoption Panel Job Descriptions and Person Specifications  
  10.3.3 Practice Checklists for Adoption Panel Members and Agency Decision Maker  
  10.3.4 The Role of the Legal Adviser  
  10.3.5 Panel Papers  

   

10.4

Placement for Adoption - please note this section is under review

 
  10.4.1 Placement for Adoption  
  10.4.2 Relinquished Children Updated
  10.4.3 Family Finding for Harder to Place Children  

   

10.5

Adoption Support Services - please note this section is under review

 
  10.5.1 Adoption Support - under review  
  10.5.2 Introduction and Legal Expenses - under review  
  10.5.3 Extensions, Alterations and House Purchase - under review  
  10.5.4 Safeguarding Referrals for New and Open Adoption Cases - under review  
  10.5.5 Adoption Support Team - Guidance on Support Hours - under review  

   
10.6 Supporting Adoptive Placements - under review  
10.7 Adoption Reviews - under review  
10.8 Disruption of Adoptive and Long Term Foster Placements - under review  
10.9 Managing Allegations Against Adults Who Work With Children and Young People - under review  
10.10 Inter Country Adoption - under review  

   

10.11

Adoption by Non Agency Adopters - please note this section is under review

 
  10.11.1 Non Agency Adoption - under review  
  10.11.2 Partner Applications for Adoption - under review  
  10.11.3 Adoption by Local Authority or Independent  Foster Agency,  Foster Carers of a Foster Child Already Placed with them - under review  
  10.11.4 Adoption by Relatives - under review  
  10.11.5 Adoption by Private Foster Carers - under review  
  10.11.6 Surrogacy - under review  

   
10.12 Adoption Case Records - under review  
10.13 Access to Birth Records and Adoption Case Records - under review  
10.14 Intermediary Services - under review  
10.15 Court Reports in Adoption (Placement Orders and Adoption Orders) - under review  

   

10.16

Birth Families - Consent and Involvement - please note this section is under review

 
  10.16.1 Involving and Supporting Birth Families in the Adoption Process  
  10.16.2 Parental Responsibility and Consent  

   

10.17

Planning for Permanence in Adoption - please note this section is under review

 
  10.17.1 Permanence Planning and Placement - under review  
  10.17.2 Post Adoption Agreements - under review  
  10.17.3 The Purpose of Contact in Permanence - under review  

   

10.18

The Adoption Service

 
  10.18.1 Delegation of Duties in the Adoption and Family and Friends (Special Guardianship) Service - under review  

   

10.19

Adoption Practice Guidance - please note this section is under review

 
  10.19.1 Direct Work and Life Story Work with Children and Young People - under review  
  10.19.2 Life Story Books - under review  
  10.19.3 Later Life Letters - under review  
  10.19.4 Ending Contact - under review  


11. Finances

Caption: section 11 contents
     

11.1

Children in Need

 
  Section 17 and Financial Support for Children and Families - under review  
  Direct Payments for Disabled Children Updated
  Family Safeguarding and 0-25 Together Service Guidance on Support Hours Brokerage Forms  

   

11.2

Children Looked After

 
  To Access policies, procedures, and leaflets related to Children Looked After, Care Leavers, Fostering and Children's Homes - see the Children Looked After Finances Framework.  


12. Hertfordshire Joint Housing Needs Protocol

Caption: section 12 contents
     
12.1 Hertfordshire Joint Housing Needs Protocol  
12.2 Universal Credit Exemptions Leaflet and Universal Credit Exemption Letter  
12.3 Leaflet - Information Regarding Housing Authorities duties for Families with Children at Risk of Homelessness  
12.4 Information Regarding Children's Services for Families with Children at Risk of Homelessness  


13. Hertfordshire Children's Homes

Caption: section 13 contents
     
13.1 Financial Allowances for Children Looked After and Young People Living in Hertfordshire Children's Homes  
  13.1.1 HCC Residential Policies and Procedures Intranet Page  
  13.1.2 Financial Allowances for Children Looked After and Young People Living in Hertfordshire Children's Homes New


14. Appendices

Caption: contents section 14
     
14.1 Polices, Procedures, Forms and Leaflets  
14.2 Working Together to Safeguard Children  
14.3 NICE - When to suspect child maltreatment  
14.4 National Minimum Standards  
14.5 Amendments