Looked After Review Timetable Matrix

AMENDMENT

In March 2019, this procedure was updated to reflect local practice.

Caption: looked after review timetable matrix

Action	By whom	Timescale	Comments
Child becomes a CLA (via HARP) decision/planned/ PPO/emergency)	SW		CLA - Child looked after HARP - Hertfordshire Access to Resources Panel
If Placement required contact BROKERAGE TEAM with completed PRF	SW		BROKERAGE TEAM - PRF - Placement Referral Form
If Kinship Carers inform BROKERAGE TEAM	SW	Within 72 hours of placement
Placement 'live' on LCS and PIR started	Brokerage Team	Within 72 hours of placement	PIR - Placement Plan
Placement Notification sent out	Brokerage Team	Within 72 hours of placement
Invite template sent to SW	IRT Admin	On receipt of notification
Initial Review
Invitation Template completed and returned to IRT	SW/SW Admin	10 days before review
Invites and consultation documents sent out	IRT Admin	5-10 days before review
Complete PIR	SW	Within 72 hours of placement
Complete Care Plan and PMR	SW	5 days before review	These must be shared with child/parents prior to the review. PMR - review Pre Meeting Report
Discussion between IRO and SW	IRO/SW	5 days before review	To consider issues for discussion; Ensure child/parents views are recorded; Discuss any H and S issues;
Review meeting	ALL	Within 28 days of placement	IRO to meet/talk to child prior to the review To ensure child has had an opportunity to express their views and IRO agrees on areas for discussion/ to avoid; To ensure child is supported throughout review; To consider use of RED Card system in review; Check with child on venue for next review; Check how child would like to feed back to IRO on their satisfaction with the review process
Outcomes completed	IRO	10 days
Chairs report completed and review document distributed* * if Invite template completed	IRO/IRT Admin	20 days	LCS Alert to Professionals, hard copy to parents and carers
Letter to child	IRO/IRT Admin	20 days	With copy of Outcomes and feedback form
Care plan updated	SW	28 days after review
Second Review
Pre meeting discussions:	SW/Child	4-6 weeks ahead of review	To consider who should attend; How child will be supported; Areas for discussion/ to avoid in review meeting; Wishes and feelings.
	SW/Parent	4-6 weeks ahead of review	To discuss progress of plan; To ensure parents views available; To discuss attendance and how parent supported.
	SW/PM	3 weeks ahead of review	Complete Permanence Planning Meeting and ensure Minutes available to IRO prior to the review
	SW/IRO	3 weeks ahead of review	To ensure views of child/parent available and recorded; To update on progress of the Care plan; Outcome of PPM (2nd review only); Progress on Outcomes from last review; Areas to consider/to avoid in meeting; Any H and S issues.
	IRO/Child	Maximum of 5 days before review but more often immediately before review and then again after the review meeting	To ensure child has had an opportunity to express their views and IRO agrees on areas for discussion/ to avoid; To ensure child is supported throughout review; To consider use of RED Card system in review; Check with child on venue for next review; Check how child would like to feed back to IRO on their satisfaction with the review process.
Outcomes completed	IRO	10 days
Chairs report completed and review document distributed* * if Invite template completed	IRO/IRT Admin	20 days	LCS Alert to Professionals, hard copy to parents and carers
Letter to child	IRO/IRT Admin	20 days	With copy of Outcomes and feedback form
Care plan updated	SW	28 days after review
Subsequent Reviews
Follow process for discussions and consultation and completion of the review as above
Between reviews	SW	Within 28 days of previous reviews	Visit child and go through Outcomes from previous review; Ensure parent/carers/other professionals are aware of Outcomes and actions required of them.
		Ongoing	Engage with child/parents/carers in realising the care plan; Ensure plans for permanence (including reunification) are in place with timescale; Ensure Outcomes from last review are actioned; Life story work considered; Panels booked where appropriate; Inform IRO of any changes of circumstance to child /parent/carers and consider brought forward review (see details of occasions this must happen below); Maintain LCS.
	IRO	4-6 weeks after review	Check Care Plan has been updated; Review any areas escalated to TM and above and discuss with IRT manager if these remain outstanding and require further escalation (to cases of Concern report); Indicate overview on LCS with case note to SW/TM.
	IRO	Ongoing between review	Review any areas escalated to TM and above and discuss with IRT manager if these remain outstanding and require further escalation (to cases of Concern report); Keep up to date (via LCS and discussion with SW Team) on progress of care plan; Consider direct contact with child; Indicate overview on LCS with case note to SW/PM.